Responsibilities include:

• Assist several Project Managers and APMS on projects at various stages of construction
• Assist Senior Accountant to collect and file lien waivers as necessary
• Remind Subcontractors to bill timely every month
• Review subcontractor invoices for Notarization, Signature, Retainage, Math, Conditional Release, and any special job requirements
• Review subcontractor compliance before release of payment
• Update contacts for Subs, Owners and other contacts in Procore
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project site (i.e., field office set-up, trailer, water, communication equipment, internet, phones, connectivity etc.)
• Identify any problems that could arise and quickly communicate them to the project team
• Collect, code and enter credit card receipts in a timely manner (including EZ pass)
• Process monthly credit card statements in Sage
• Understand the types of requisitions and can explain to help subcontractors fill out billing forms
• Review snail mail and the accounting email in a timely manner; respond to inquiries timely
• Assist Senior Accountant with coding of Subcontractor and Material Invoices in Timberscan including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
• Keep files accurate and easily accessible
• Assist with Credit Applications
• Assist with weekly check run

Qualifications:

• Have outstanding attention to detail and the ability to communicate effectively
• Be proactive, self-motivated, innovative, collaborative, multi-tasker, creative and analytical
• Have a proven ability to excel in a fast-paced environment
• Be an exceptional public speaker and presenter
• Be a strong team player with a positive attitude
• Possess a Bachelor’s degree in Accounting, Finance, Business Management or equivalent
• Accounting experience, in construction preferred
• Proficient in Microsoft Office, Sage, Timerscan, Procore and GC Pay preferred